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BY-LAWS SMOKY MOUNTAIN CHAPTER
CHILDREN’S INTERNATIONAL SUMMER VILLAGES, INC.
ARTICLE I. NAME The name of this organization shall be the Smoky Mountain Chapter of Children’s International Summer Villages, Inc. ARTICLE II. AREA OF JURISDICTION The area of jurisdiction shall be Knoxville and surrounding areas including Oak Ridge, Maryville, Alcoa, and Sevierville. Delegates and leaders outside this area of jurisdiction may be included in the Smoky Mountain Chapter upon recommendation of the Board of Directors. Participation as a delegate or leader is contingent upon his/her agreement to attend necessary meetings and participate in Chapter activities. ARTICLE III. AFFILIATIONS The Smoky Mountain Chapter is a chapter of Children’s International Summer Villages, Inc., which serves as the United States Association of Children’s International Summer Villages, and through this affiliation, is also associated with the International Association of Children’s International Summer Villages. It is non-profit. ARTICLE IV. OBJECTIVES 1. To promote the principals of Children’s International Summer Villages, Inc., specifically, A. To conduct charitable, scientific, and educational programs in order to further foster and promote understanding among the peoples of the world in the interest of world peace. B. To promote respect for the dignity of man and his constructively creative capacity. C. To promote among all peoples an awareness of world citizenship. D. To derive through research some of the basic principals for promoting international understanding and awareness of world citizenship. E. To improve the tools and techniques for research in the study of cross-national contact. F. To disseminate information pertaining to the above purposes. 2. To select and send children and adult delegates to participate in CISV programs, i.e., Villages, Interchanges, Summer Camps, and Seminar Camps, to learn to live peacefully with individuals from other countries and other cultures. 3. To sponsor CISV programs in the Smoky Mountains area. These programs shall include Villages, Interchanges, Summer Camps, Seminar Camps, and Local Work. 4. To cooperate with other groups and organizations having similar goals. ARTICLE V. MEMBERSHIP 1. Membership in the Smoky Mountain Chapter of CISV shall be open to all persons subscribing to the objectives and purposes of the organization without regard to race, creed, or color. 2. There shall be 5 classes of membership: Sponsor, Patron, Family, Individual, and Honorary Life. 3. Annual dues shall be assessed of all members. The amount of dues shall be determined by the Board of Directors and shall be payable annually on January 1. Adult leaders, children, and families must be members of the Smoky Mountain Chapter of CISV at the time of acceptance as a delegate to Village, Interchange, Summer Camp, or Seminar Camp, or as a Junior Counselor or Junior Leader. 4. Voting privileges shall be extended to adult individuals who are members in good standing. ARTICLE VI. OFFICERS’ TITLES and RESPONSIBILITIES The officers of the organization shall be President, President-Elect, Vice Presidents (3), Recording Secretary, Corresponding Secretary, Treasurer, and Members at Large (3). 1. PRESIDENT shall A. Preside at all regular and special meetings of the Chapter, Board of Directors, and Executive Committee. B. Be an Ex-officio member of all committees except the Nominating Committee. C. Appoint committee chairs and fill officer vacancies in consultation with the Board of Directors. D. Serve as a member of the Chapter Board of Directors as Immediate Past President.
2. PRESIDENT ELECT shall A. Perform all duties of the president in his/her absence. B. Share responsibilities with the president for coordinating the work of the committees. C. Be responsible for planning D. Serve as president at the completion of his/her predecessor’s term. 3. VICE PRESIDENTS, one each from the Knoxville area, the Maryville/Alcoa area, and the Oak Ridge area, shall A. Perform such duties as may be assigned by the President or Board of Directors. B. Assist with public relations in their geographic areas. C. Assist with identification and recruitment of potential delegates and leaders to Villages, Interchanges, Summer Camps, and Seminar Camps. D. Serve as liaisons to one or more standing committees. 4. RECORDING SECRETARY shall A. Keep a full and complete record of all business of the Chapter, including Minutes of the General meetings and meetings of the Board of Directors. B. File the complete set of Minutes and Treasurer’s reports in the official record of the Chapter annually. C. Sends notification of regular Board meetings, with the Minutes of the previous Board meeting, to all Board members. D. Files the Minutes and Treasurer’s reports with the National President, National Administrative Secretary, and National Liaison monthly. 5. CORRESPONDING SECRETARY shall be responsible for correspondence incident to the business of the Chapter. 6. TREASURER shall A. Collect and be custodian of all funds received. B. Pay the Chapter’s bills in a timely manner. C. Keep a written record of all money received and disbursed. D. Serve as a member of the Finance committee. E. Prepare written monthly reports to be presented to the Board of Directors. F. Prepare semiannual reports to be presented to the membership at the Fall and Spring General meetings. G. Submit a written report and supporting documentation annually for audit, and participate in audit interviews. 7. MEMBERS AT LARGE, one each from the Knoxville area, the Maryville/Alcoa area, and the Oak Ridge area, shall A. Perform such duties as shall be assigned by the President or Board of Directors. B. Assist with Chapter recruiting and public relations efforts. ARTICLE VII. BOARD OF DIRECTORS 1.
MEMBERS 2. RESPONSIBILITIES A. Conduct business of the chapter between General meetings and make recommendations concerning major activities of the Chapter. B. Receive, review, and approve committee reports. C. Approve the official annual budget of the Chapter and all such expenditures of committees, officers, or other expenditures not included in the approved budget. D. Elect persons nominated by the President to fill vacancies that may occur on the Board of Directors. E. A Past President, approved by the Board of Directors, shall serve as the Chapter Representative (Trustee) to the CISV National Board of Trustees. 3. MEETINGS OF THE BOARD OF DIRECTORS A. Meetings of the Board shall be held monthly or as often as deemed necessary by the President. B. Meetings must be called upon the request of five members of the Board of Directors. 4. QUORUM At least seven members of the Board of Directors must be present in order to transact business at a meeting. 5. EXECUTIVE COMMITTEE A. The Executive Committee shall consist of the President, three Vice Presidents, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President, President Elect, and three Board Members at Large. B. The Executive Committee may exercise all the powers of the Board between regularly scheduled meetings of the Board. C. At least five members of the Executive Committee must be present in order to transmit business at a meeting. 6. ACTION WITHOUT A MEETING
Action of the Board or the Executive Committee may be taken without a
meeting by a quorum of members if ARTICLE VIII. ELECTIONS 1. The elected officers of the Chapter shall be President, President Elect, three Vice Presidents, Recording Secretary, Corresponding Secretary, Treasurer, and three Members at Large. 2, A Nominating Committee shall be appointed annually by the President. 3. A Nominating Committee shall submit at least one candidate, whose consent shall first be obtained, for each office. 4. Provisions shall be made for nominations from the floor when the office slate of the Nominating Committee is presented for election. Nominations from the floor must be for persons whose consent has first been obtained. 5. Elections shall be by written ballot when there is more than one candidate for an office. 6. The terms of office of all officers shall be for one year. Officers may be elected for an additional one-year term, but no officer shall serve for more than three consecutive years in any one office, except by vote and on request of at least three-fourths of the Board of Directors. 7. Officers of the Chapter shall be elected by the Chapter membership at the Annual Spring Meeting. 8.
Officers elected in the spring shall begin immediately attending
meetings with the person whose office they will assume, but will not
officially begin ARTICLE IX. MEETINGS OF THE MEMBERSHIP 1. The organization shall hold two General meetings of the membership each year, one in the fall and one in the spring. Notice of each meeting shall be mailed to the membership. 2. Other General meetings may be called at the discretion of the Board of Directors. Upon the written request of ten members of the organization, a meeting of the membership must be called. ARTICLE X. STANDING COMMITTEES 1. Standing committees shall include the following: By-laws, Communications, Community Shares, Debriefing, Finance, Fundraising, Hospitality, Host Program Planning, Insurance, Interchange, Junior Branch Advising, Local Leadership Training, Local Work, Long Range Planning, Membership, Property Management, Public Relations, Ray Shrader Award, Risk Management, Scholarship, Seminar Camp Selection, Summer Camp Selection, Travel, and Village Selection. 2. The President, in consultation with the Board of Directors, shall appoint chairs of committees. 3. Special committees shall be appointed as deemed necessary by the President and/or the Board of Directors or as recommended by the membership at a General meeting. ARTICLE XI. AMENDMENTS Amendments to these by-laws may be made by a two-thirds vote of those members in good standing present at any General meeting, provided that written notice of such meeting has indicated that changes in by-laws will be discussed and voted upon at such meeting. Changes in these by-laws shall become effective immediately upon adoption. ARTICLE XII. RULES OF OPERATION The rules contained in the most recent edition of Robert’s Rules of Order will govern this organization in all cases in which they are applicable and not inconsistent with the by-laws. ARTICLE XIII. DISSOLUTION In the event of the dissolution of the Smoky Mountain Chapter of CISV, Inc., the assets of the Chapter after payment of all debts and expenses shall be transferred to the National Organization of CISV, Inc. |